Career Opportunities: Administration Manager
Req Id 54940 - Posted 03/26/2018 - Tanzania, United Republic of - International Health

Job Description P

Organization Overview

The International Health Division is committed to the improvement of health and healthcare delivery around the world. Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management. Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.


Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1. Task Order 1 will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria. Abt has implemented indoor residual spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and gathering the most comprehensive vector control entomological data in the world. Under this contract, Abt will expand entomological monitoring to guide programs focused on insecticide-treated mosquito nets and IRS and continue to assist PMI in reducing the burden of malaria through IRS and capacity building in 22 African countries where malaria is endemic. Abt also will continue to support PMI in IRS monitoring and evaluation, as well as environmental compliance.

Under the supervision of the Chief of Party, the Country Finance & Administration Manager oversees and directs all aspects of administrative support for the VC TO1 Project in country.

Key Roles and Responsibilities

• Develop, manage, and monitor project budgets and annual workplans.
• Prepare accurate financial reports, and monthly cash fund’s request in close coordination with senior project staff.
• Prepare annual site office revenue projections and update budget tracker forecast on a monthly basis
• Ensure that the project operations are in compliance with all USAID and Abt policies and procedures.
• Support the startup, general operations, and closedown of the IRS program.
• Manage the financial operations and financial reporting of the country program, providing guidance, training and technical assistance to financial and non-financial management personnel.
• Supervise and coach the project Accountant, Finance Assistants and other Administrative staff
• Conduct a financial brown bag on a quarterly basis to build the financial capacity of technical and operations personnel on different financial topics including compliance, travel, budgeting, forecasting and procurement.
• Create and maintain financial reporting and tracking systems that provide basic data measurements on financial performance of project activities and develop/recommned cost cutting and compliant strategies to implement the project with less resources
• Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
• Manage the timely submission of the monthly field expenses (ROV) to the headquarters office.
• Serve as the project’s contact with the client on finance and administrative issues, participating in discussions on contract issues and actions, and following up on client requests and concerns.
• Support the development, execution, and management of subcontractor and consultant agreements.
• Develop and implement a payment system for seasonal spray operators and community mobilizers.
• Develop and implement systems to streamline financial practices and procedures.
• Inform and maintain project FCA at Headquarters updated on all contractual, financial and legal issues affecting the project
• Perform random audits of inventory to make sure inventory reports prepared by operations team are always accurate and up to date.
• Oversee Human Resource activities affecting the project including but not limited to the hiring, termination, benefit tracking and legal disputes affecting current and former site office personnel.

Preferred Skills / Prerequisites

• Bachelors Degree (minimum), or a Masters Degree (desirable), in Business , Administration, or other relevant field.
• At least ten (10) years of professional experience managing financial and contractual aspects of large international development projects, preferably USAID-finded projects.
• Significant experience managing and supervising financial and procurement management personnel.
• Familiarity with US Government Cost Accounting Standards.
• Strong analytical and computer skills, with an emphasis on budget and financial analysis.
• Experience in logistics, procurement, and supply chain management highly desirable.
• Fluency in English.

Minimum Qualifications

• (6+) years of experience and bachelor degree OR the equivalent combination of education and experience.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits.


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Nafasi ya Kazi Senior Finance & Administration Manager - IMA World Health

IMA World Health (IMA) is a faith-based non-profit organization that implements donor-funded health systems strengthening, maternal and child health, neglected tropical disease, malaria, HIV, non-communicable diseases, and sexual- and gender-based violence programs in some of the most challenging settings throughout Africa, Asia, and the Caribbean. IMA maintains a diverse and complex funding portfolio that support program services globally and totals approximately $100 million annually, with support from DFID, World Bank, USAID, among others.

IMA World Health is seeking a Senior F&A Manager for an anticipated five-year USAID-funded nutrition project in Tanzania. The project aims to strengthen the delivery of integrated community-based nutrition services and social and behavior change communication (SBCC) in Tanzania and to build the capacity of the government and communities to sustain these activities. The Senior Finance and Administration Manager will be responsible for all aspects of financial and administration management for the project and will ensure compliance with IMA World Health internal policies and procedures as well as USAID donor regulations. S/he will oversee all financial and administrative functions, ensuring cost effectiveness and timely financial reporting. The position will develop and oversee the implementation of policies, procedures, and systems for administration and financial support services and human resource management. S/he will ensure that the project is in compliance with national and international standards, as wel
l as with donor standards. This position will report directly to the Chief of Party. The position is contigent upon successful receipt of funding.

Essential Functions:
• Oversees all administrative and finance operations for the project, including contributing to rapid project start up and mobilization.
• Develops and oversees administration and finance systems for project implementation to meet the financial management, forecasting, and reporting requirements.
• Ensure that all financial management work is performed to the highest ethical and professional standards and in accordance with IMA and program guidelines.
• Oversees budget tracking and analysis. Generates and analyzes monthly financial management reports. Ensures project expenses are reasonable, cost-effective, and comply with USAID rules and regulations.
• Manages financial staff for disbursing all local costs under the project, monitoring and tracking expenditures, and preparing financial reports of project expenditures for submission to USAID.
• Prepares donor financial reports and coordinates with the COP, Country Financial Officer, and HQ for submission in a timely manner.
• Monitor and ensure compliance of sub-contractors to program financial and contractual guidelines.
• Promptly advise the COP of all potential fiduciary risks and develop monitoring and troubleshooting strategies to address these.
• Institutes staff development plans for training and capacity development, and builds capacity of local partners in administration and finance management.
• Travels regularly, providing technical assistance on financial and operational matters to field offices.

• A Master's degree in Accounting, Business Administration, or related field from an accredited university/college is required. Additional accounting certifications preferred.
• At least 10 years of progressively responsible experience in donor-funded financial management and/or project operation, with prior experience with USAID-funded projects required.
• At least five years of supervisory experience required.
• At least seven years' experience in successful financial and administrative management of international projects of similar size. Strong background in financial management, budget development, and analysis.
• A minimum of four years of experience supervising program operations, including human resources, procurement, IT, and sub-grants/contracts.
• Familiarity with USG financial reporting and compliance requirements for cooperative agreements.
• Demonstrated experience and skills in developing and managing large budgets.
• High proficiency in relevant software packages such as Adobe, MS Word, Excel, etc.
• Good communication and interpersonal skills and the ability to work in a team.
• Ability to travel within the country, as needed.
• Tanzanian nationals are encouraged to apply.

For immediate consideration, please email your CV/resume to the following email address: [email protected]


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Finance and Administration Officer
Concern WorldWide – Posted by KellyMmari – Dar es Salaam, Dar es Salaam, Tanzania

Job Description
Finance and Administration Officer Vacancy.

We are a nonprofit organization that works to improve the lives of children and families around the world. We focus on early childhood care and education, children’s rights, empowerment of women and girls, maternal/child health, and grassroots community development.
The successful applicant will have a total of 3 years’ experience in Administration/Finance/Marketing having worked in a similar position.

Key Functions For the Finance and Administration Officer Job.
Assist in the coordination of events held, geared at increasing awareness of courses offered in Helix and increasing the uptake of participants
Frequently maintain contact and gather feedback from clients and participants on our client relationship management (CRM) database
Facilitate and coordinate the travel logistics and in country stay for all course participants during course seasons
Compile feedback forms, lessons learnt and action plans for each course
Coordinate and handle the administrative logistics around staff when going for training
Track domain expenses and periodically give status reports
Manage the internal training calendar for the team
Update internal trackers , smart sheets and sites as guided
Streamline and ensure efficient in administrative activities within the organization.
Work closely with finance team for quarterly reports and tracking
Assist in monitoring, reporting and invoicing of various projects within the Aggressor.
Coordinate internal events and activities
Qualities & Skills: This position requires a well-organized, self-motivated individual with strong prioritization skills to effectively and efficiently carry out the desired duties and responsibilities.
Other relevant skills include:
English speaker with local training and experience.
Self -driven. Motivated, independent individual
An eye for details, thoroughness an accuracy in work
Outgoing, energetic, adaptable and flexible team player
Good interpersonal skills
Computer proficient with strong excel skills
Education Requirements for the Finance and Administration Job
Bachelor’s level degree in Administration/Accounting/Marketing with Accountancy training

We offer a competitive remuneration based on skill and experience including;
Group Medical & Life Cover
Relocation Cost and Housing Covered by the Employer
Per diem & over night allowance on mission not in duty stations
Availability: State availability (notice period) in your application letter.

Interested parties should send in their applications on or before 5 pm on 30th July 2017
Correspondence:Applications and detailed CV to be addressed to HR Manager and sent by email to [email protected]  with email subject tittle- Application for Finance and Administration Officer Vacancy.
Applications not meeting minimum requirements will not be considered. Only shortlisted candidates will be contacted
How to Apply

Interested parties should send in their applications on or before 5 pm on 30th July 2017
Correspondence:Applications and detailed CV to be addressed to HR Manager and sent by email to [email protected]  with email subject tittle- Application for Finance and Administration Officer Vacancy.
Applications not meeting minimum requirements will not be considered. Only shortlisted candidates will be contacted

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Vacancy:                  Senior Administration Coordinator
Ref:                             2016 - 45
The story
Comprehensive Community Based Rehabilitation in Tanzania (CCBRT) is a locally registered NGO first established in 1994. It is the largest indigenous provider of disability and rehabilitation services in the country. CCBRT aims to empower people with disabilities and their families, improve their quality of life, and ensure access to medical and rehabilitative treatment. Committed to sustaining its impact for years to come, CCBRT is now expanding its Private Clinic services to become more competitive and strengthen its social enterprise model.
CCBRT’s Private Clinic is looking for an enthusiastic and proactive Senior Administration Coordinator with a passion for providing excellent care to clients. The incumbent will ensure smooth running of the CCBRT’s Private Clinic outpatient services as well as other clinics on a daily basis, and enhance the effectiveness of all services.
The role
As Senior Administration Coordinator, you will coordinate all the outpatient department (OPD) teams, connecting each step from the patient’s entry to when they leave the clinic: i.e. reception, registration, cashiers, VA, triage, doctors, refraction, pharmacy and laboratory. You will plan all clinics for Private Services, including staff planning, room allocation and time management, and track start and finish times, with attention to organizing smooth patient flow and staff movements including breaktimes.
Recording data will be a critical function in order to drive performance and improvements: tracking, controlling and analyzing daily, weekly, monthly and annual OPD data will be a key responsibility. You’ll manage stock, drive process flows, ensure that the ‘pull’ system of patient management is working and handle all emergency matters that arise. You will also communicate information to staff and clients on the processes in the OPD, ensure that the area is neat, welcoming and organized, mentor and coach junior secretaries and administrators and carry out any other duties assigned.
The candidate

Will ideally have:
- A Degree in Business Administration/Public Administration or similar
- Minimum of 5 years of working experience (preferably in a hospital business)
- Experience in coordinating or managing a small team
- Effective communication skills and proven ability to work effectively in a team environment as well as independently
- Skills in Microsoft Office Suite (Word, Excel & Powerpoint)
- Coaching skills
- Self-confidence, attention to detail and a results-focused mindset
- Concern for safety, quality and the environment
- Demonstrable service excellence to patients

If you are interested, please submit your curriculum vitae with 2 references and a maximum 1-page covering letter telling us why you believe you are the right person for the role, and why you want to work for CCBRT in particular. We are an equal opportunities employer and encourage people with disabilities to apply. Please send your application via email to: [email protected]
Please indicate job reference number: 2016-45 | DEADLINE FOR APPLICATIONS: 25th November 2016

[email protected]  | Tel: +255 (0)22 260 2192 |  @CCBRTTanzania 

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