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Published in NAFASI ZA KAZI

NAFASI ZA KAZI FINANCE AND ADMINISTRATION MANAGER - RTI INTERNATIONAL TANZANIA

RTI International is an independent organisation dedicated to conducting innovative. multidisciplinary research that improves the human condition.With a worldwide staff of more than 4000 people. RTI offers innovative research and development and a fut spectrum of multidisciplinary services.

RTI International is seeking staff for the U.S Agency for International Development (USAID) Promoting Tanzanian's Environment. Conservation, and Tourism (PROTECT', project that addresses factors in Tanzania that threaten biodiversity conservation and naval resource management. USAID PROTECT s a S year activity that will end in March 2020.We are recruiting a France and Administration Manager in Dar es Salaam.

FINANCE AND ADMINISTRATION MANAGER - Dar as Salaam

The USAID PROTECT name and Administration Manager (Filer) is expected to drive best practices in financial human resources and administrate management with the organization to maximize efficiency and growth. The FAM will be expected to lead a team of 3-5 staff to support in all areas of logistics are exertions for field based activities She/He will have a broad base of experience in an international setting. She/He works on team with USAID PROTECT Operations Director. DCOP and COP on a day to-day basis

Key responsibilities
• Oversees finance, human resource management logistics. procurement administration and information technology (IT) support to this large. complex ;reject, requesting diction from RTI regional office and headquarters business servers as needed and ensuring compliance with RTI and USAID regulations.
• Woks closely with COP, DCOP Operations Director, technical staff regional staff and headquarters staff to ensure project resources are effectively and efficiently budgeted, analyzed disbursed, monitored and reported in achieving project objectives and results.
• Work closely with RTI staff. government officials, and constructors to ensure full compliance with local laws (i.e. taxes, labor, shipping, customs registration). while integrating with parent systems and procedures.

• Oversee the field finance staff and support COP on managing project expenses to annual work plan and contract budgets; this includes the preparation and submission of monthly financial statements (including expenses. receivable and payables and budget variation reports).
• Ensure timely submission of expense reports, bark reconciliations and biweekly wire transfer requests to corporate headquarters in the US
• Oversee procurement requests for suppliers, furniture equipment, training events and
services as requested and manage the procurement process and approvals (‪i.e. prepare purchase orders, make payments and prepare justifications of expenditures).
• Oversee all Human Resources functions including hiring onboarding employment agreement preparations, HR he management, performance appraisal. and exit procedures.

Qualifications and Experience Requirements:
• Master's degree and 9 years of experience or Bachelor's Degree and 12 :ears of experience
• Minimum 8 years of experience in financial management with at least 5 years work on international technical assistance programs, including managing grants under contracts and sub-awards
• Certified Public Accountant of Tanzania or equivalent professional accounting qualification is required
• Experience overseeing farce and administration for a USAID-funded project is required.
• Knowledge of applicable USG procurement rules and regulations, and administrative pokes is required.
• Fluency in written and spoken English is required.

Skills & Abilities:


• Excellent track record of good interpersonal supervision leadership and managerial skills
• Proven track record of problem-solving and conflict mitigation
• Proficiency in MS Excel Word, PowerPoint and Access plus working knowledge of accounting and procurement software (particularly QuickBooks) is strongly preferable.
• Attention to detail, accuracy, timeliness and ability to work independently
• Ability to multi-task work well with others and to listen and communicate both verbally and in writing

To Apply:
Email cover letter and CV to [email protected] by 4th February, 2018.
Applicants must include the POSITION TITLE in the subject line of the email.
Please do not attach copes of certificates. Only shortlisted applicants will be contacted.

RTI International does not use agents or require any form of payment In the recruitment process.

RTI International Is proud to be on EEO/AA employer M/F/D/V

Source The Guardian January 24, 2017

Published in NAFASI ZA KAZI

NAFASI ZA KAZI HUMAN CAPACITY AND ADMINISTRATION MANAGER, FLEET MANAGER & FLEET MANAGER – PIVOTECH

PIVOTECH Company Limited is a private engineering services company specialized in electrical, civil mechanical and ICT disciplines. The company is based in Dar es Salaam with more than 160 employees

1. HUMAN CAPACITY AND ADMINISTRATION MANAGER

Job summary
The candidate should ensure effective Human resources management systems and process are established maintained and ensure as well as ensuring staff conductive working environment

KEY RESPONSIBILITIES
General resources management, provide guidance on interpretation as well as monitoring their compliance, ensuring proper record management of all the human resource records as well as personnel records of the company staff’s prepare, update, review, and provide advice on all contractual issues between the company and its employees, vendors and suppliers, management recruitment and selection of new company staff management of leave programs as well as performance management of the staff support in preparation of the payroll, confirm accuracy salary and statutory deduction as well as preparing and monitoring the HR activities budget

ACADEMIC QUALIFICATIONS, KNOWLEDGE, EXPERIENCE AND SKILLS
- Holder a master’s majoring in human resources management
- Competence in Tanzanian Labor Laws
- To have knowledge in developing policies and procedure of the company
- Should have people management skills, negotiation skills and report writing skills
- At least 5 years work experience in the same field of which 3 years should be at senior level

2. FLEET MANAGER

JOB SUMMARY
The position is responsible for ensuring the safe and economical usage of fleet vehicles planning, acquisition, maintenance, repair and disposal of fleet asset and oversight of multiple repair facilities conducting fleet maintenances operations

KEY RESPONSIBILITIES
Provide guidance and oversight to the fleet maintenance division in support of the organization mission and goals assist to the management in the development of policies and regulations provide leadership of the division vehicle maintenance operations to include the repair facility and office personnel and budget at multiple maintenance facilities assist top management work collaborative with top management to develop and establish policies relating to the acquisition, maintenance and disposal of the organization fleet asset

ACADEMIC QUALIFICATIONS, KNOWLEDGE, EXPERIENCE AND SKILLS
- Bachelor degree in business or public administration
- 5 years of experience in managing the servicing and repairing vehicle and equipment in a commercial environment and supervision responsibilities or equivalent experience required
- Comprehensives knowledge of the principles and practices of fleet repair facility management, hazards and safety precaution of large scale operation
- To have knowledge in developing policies and procedure of the company

3. SUPPLY CHAIN MANAGER
Responsible in receiving, keeping, inspecting, issuing and control inventories and other business materials used in the conduct of Pivotech Company limited

KEY RESPONSIBILITIES
Storage, receiving, of stock inspecting the stock by touching, viewing, feeling, counting and testing, control stock and inventory level so as to provide an information services to management on the stock situation to keep stock at an economical level maintain safety stock so that an unexpected fluctuation in demanding or break down of delivery schedule will not resulted in production being halted or stopped

ACADEMIC QUALIFICATIONS, KNOWLEDGE, EXPERIENCE AND SKILLS
- Holder of bachelor degree in procurement or related fields
- Recognition/registered by the procurement and suppliers professional and technicians board
- To have knowledge in developing policies and procedure of the company
- Should have people management skills negotiation skills and report writing skills
- At least 5 years work experience in the same field of which 3 years should be at senior level

If you are interested send only your application letter and CV through email through [email protected] or bring a hard copy at Plots 720 Block G mbezi Beach , P.O. BOX 60225
DAR ES SALAAM

Deadline is 18 January 2018

Source Mwananchi January 12, 2018

Published in NAFASI ZA KAZI

NAFASI ZA KAZI HUMAN CAPACITY AND ADMINISTRATION MANAGER, FLEET MANAGER & FLEET MANAGER – PIVOTECH

PIVOTECH Company Limited is a private engineering services company specialized in electrical, civil mechanical and ICT disciplines. The company is based in Dar es Salaam with more than 160 employees

1. HUMAN CAPACITY AND ADMINISTRATION MANAGER

Job summary
The candidate should ensure effective Human resources management systems and process are established maintained and ensure as well as ensuring staff conductive working environment

KEY RESPONSIBILITIES
General resources management, provide guidance on interpretation as well as monitoring their compliance, ensuring proper record management of all the human resource records as well as personnel records of the company staff’s prepare, update, review, and provide advice on all contractual issues between the company and its employees, vendors and suppliers, management recruitment and selection of new company staff management of leave programs as well as performance management of the staff support in preparation of the payroll, confirm accuracy salary and statutory deduction as well as preparing and monitoring the HR activities budget

ACADEMIC QUALIFICATIONS, KNOWLEDGE, EXPERIENCE AND SKILLS
- Holder a master’s majoring in human resources management
- Competence in Tanzanian Labor Laws
- To have knowledge in developing policies and procedure of the company
- Should have people management skills, negotiation skills and report writing skills
- At least 5 years work experience in the same field of which 3 years should be at senior level

2. FLEET MANAGER

JOB SUMMARY
The position is responsible for ensuring the safe and economical usage of fleet vehicles planning, acquisition, maintenance, repair and disposal of fleet asset and oversight of multiple repair facilities conducting fleet maintenances operations

KEY RESPONSIBILITIES
Provide guidance and oversight to the fleet maintenance division in support of the organization mission and goals assist to the management in the development of policies and regulations provide leadership of the division vehicle maintenance operations to include the repair facility and office personnel and budget at multiple maintenance facilities assist top management work collaborative with top management to develop and establish policies relating to the acquisition, maintenance and disposal of the organization fleet asset

ACADEMIC QUALIFICATIONS, KNOWLEDGE, EXPERIENCE AND SKILLS
- Bachelor degree in business or public administration
- 5 years of experience in managing the servicing and repairing vehicle and equipment in a commercial environment and supervision responsibilities or equivalent experience required
- Comprehensives knowledge of the principles and practices of fleet repair facility management, hazards and safety precaution of large scale operation
- To have knowledge in developing policies and procedure of the company

3. SUPPLY CHAIN MANAGER
Responsible in receiving, keeping, inspecting, issuing and control inventories and other business materials used in the conduct of Pivotech Company limited

KEY RESPONSIBILITIES
Storage, receiving, of stock inspecting the stock by touching, viewing, feeling, counting and testing, control stock and inventory level so as to provide an information services to management on the stock situation to keep stock at an economical level maintain safety stock so that an unexpected fluctuation in demanding or break down of delivery schedule will not resulted in production being halted or stopped

ACADEMIC QUALIFICATIONS, KNOWLEDGE, EXPERIENCE AND SKILLS
- Holder of bachelor degree in procurement or related fields
- Recognition/registered by the procurement and suppliers professional and technicians board
- To have knowledge in developing policies and procedure of the company
- Should have people management skills negotiation skills and report writing skills
- At least 5 years work experience in the same field of which 3 years should be at senior level

If you are interested send only your application letter and CV through email through [email protected] or bring a hard copy at Plots 720 Block G mbezi Beach , P.O. BOX 60225
DAR ES SALAAM

Deadline is 18 January 2018

Source Mwananchi January 12, 2018

Published in NAFASI ZA KAZI
Finance and Administration Manager
 
Job LocationsTZ-Dar es Salaam
Posted Date23 hours ago
 
Accounting/Finance
Overview
Social Solutions International, Inc. is a Small Disadvantaged Business. Hispanic and woman-owned, Social Solutions emphasizes quality research and evaluation, training and technical assistance, and institutional support services. We are a mission-driven organization that believes that superior science can improve the world. Social Solutions is dedicated to the creation of social and health solutions to improve the welfare of undeserved populations worldwide.
Social Solutions International, Inc. (Social Solutions), through the Coordinating Implementation Research, to Communicate Learning and Evidence (CIRCLE) Project, will be implementing a four-year Developmental Evaluation (DE) of USAID/Tanzania’s Boresha Afya Project. The USAID Boresha Afya project aims to support the Government of Tanzania (GoT) to increase access to high quality, comprehensive and integrated health services, particularly for women and youth. The project is implemented in three zones of Tanzania, namely Lake/Western Zone, North/Central Zone, and Southern Zone. Under the supervision of the Principal Investigator, the Finance and Administration Manager oversees project finance and accounts documentation, administrative support, travel and logistical arrangements.
 
Responsibilities
Manage the financial operations and financial reporting of the DE project, providing guidance, training and technical assistance to financial and non-financial management personnel.
Prepare accurate quarterly financial reports, monthly expense report and monthly fund requests in close collaboration with the Principal Investigator (PI)
Work closely with Principal Investigator to set up all necessary financial and operation procedures
Support the DE project startup, general project operations, development of all necessary financial and operations procedures
Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
Prepare payment vouchers and corresponding checks, manage petty cash payments and reconcile petty cash balances monthly.
Ensure that the books of accounts are up to date at all times, and are orderly, well kept, and readily available for reference and audit, when required.
Ensure all Tanzania policies and procedures are adhered to including tracking payment of necessary local taxes
Ensure that the project operations are in compliance with all USAID and Social Solutions procedures
Create and maintain financial reporting and tracking systems that provide basic data on expenditure against the budget and develop/recommend cost cutting and compliant strategies where necessary
Oversee the local procurement of goods and services, in coordination with the PI, following all relevant USAID and Social Solutions policies and procedures, including:
o Prepare and conduct local tenders.
o Maintain registry of local and regional vendors.
o Organize the receipt and assessment of quotations, and the selection of preferred bids.
Participate in organization of workshops and meetings, responsible for venue booking and managing invitations
Manage all project staff travel and other logistics to ensure smooth project implementation
In close collaboration with the PI, manage project human resource related activities including hiring, termination, benefit tracking and monitoring performance appraisals
Ensure the smooth running of the Tanzania Social Solution office on a day-to-day basis and provide any additional project support as assigned by supervisor
 
Qualifications
Bachelor’s Degree (minimum), or a Master’s Degree (desirable), in Business, Administration, or other relevant field.
CPA (T) qualification is added advantage but not a must
At least five (5) years of professional experience managing project operations, financial and contractual aspects of international development projects, preferably USAID-funded projects.
Familiarity with USAID rules and regulations
Strong analytical and computer skills, including significant experience with accounting packages
Experience in logistics, procurement, and routine administrative office support is a must
Ability to organize workshops and meetings is added advantage
Excellent verbal and written communication skills
Fluency in English
 
 
Interested and qualified applicants should send their application letter one page maximum indicating the suitability of the applicant for the position and CV with three referees by 21st December 2017. Please apply to this position online atwww.socialsolutions.biz . The deadline for accepting applications only shortlisted applicants will be contacted.
Social Solutions is an Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, sexual orientation, gender identity or any other characteristic protected by law.
 
 
Published in NAFASI ZA KAZI



 
Human Resources and Administration Manager

Description
•    Management of Manpower Planning & Implementation of Manpower Policies in consultation with the department heads and DCR- Finance and Corporate services.
•    Talent identification/management and succession planand ensure all relevant documents are in proper standard and filed.
•    Leads Human Resource Policy Development and review of new policies associated with HR processes, plans and facilitates regular reviews of major HR management practices and policies, advises the DCR- Finance and Corporate services on needed major changes in HR policy, and ensures compliance with the Tanzania labor legislation and develops and monitoring of various policies in line with strategic objectives to ensure consistent implementation of HR procedures as well as organizational compliance.
•    Oversees all functions of human resource and administration in accordance with applicable PSI policies, laws and regulations.
•    Management of compensation and benefits unit
• Ensures maintenance of security, peace and order in the organization.
• Ensures coordination of performance appraisals of all staff.
•    Manage HR and administration risks
•    Ensure HR and administration compliance with psi policies, governance issues and the country laws
•    Establishes and maintains standard human resource management and administrative systems. Maintains complete and accurate personnel files for all staff. Maintains all necessary metrics on staff within the office.
•    Promotes Employee Relations by providing clarification, guidance and support to line managers in the implementation of HR policies, systems and processes. Supports line managers to engage in effective and open communication in matters affecting staff and their relationships with their supervisors and maintain open communication with line managers on matters of staff indiscipline, ensuring that all such cases are well-attended to in a strong and fair manner.
•    Communicate with government institutions and other agencies on business licenses, work permit and Visa for foreign employees
•    Ensure that expatriate and consultants work permit are timely renewed and obtained
•    Provide support to the Admin coordinator on annual renewal of PSI license, fire equipment renewals
•    Key point of contact for all safety and security issues in the organization
•    Provide monthly updates on security matter of the office and Tanzania as provided by the global safety and security update, custodian of the security line
• Handle benefits inquiries and complaints to ensure quick, equitable, courteous resolution. Maintain contact in person, and by phone or mail, with medical insurance and all other insurance companies, employees, and beneficiaries to facilitate proper and complete utilization of benefits for all employees.


Applications for the position must include:
i.    A cover letter illustrating your suitability for the position against the listed requirements.
ii.    Detailed curriculum vitae showing contact address, email, and day-time mobile phone number(s) and three (3) referees, ONE being your last employer

Applications will be considered valid if sent/received before 1700hrs, September 20th 2017. Please note that only short-listed applicants meeting the above requirements will be contacted. Send your application to [email protected] , in MS Word or PDF file. Indicate the name of position on the subject line of your email.


Published in NAFASI ZA KAZI

Finance and Administration Manager

Company Overview

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Project Overview and Role

As part of the CDC-funded REACH project, Palladium seeks to recruit a well-qualified Finance & Administration Officer with experience on USG-funded international development projects. This project will focus on improving reporting and data management at the RHMT and Local Implementing Partner level for HIV service delivery, with the goal of improving data use in decision-making. By improving the quality and accessibility of data, the project is intended to improve the quality of health care in Tanzania and the information available for decision-making at the clinical and policy levels.

The F&A Officer will provide essential support to the finance, operations, and administrative aspects of the REACH project. S/he will report to the Strategic Information Advisor.
Responsibilities

? Maintain financial and accounting systems and procedures in accordance with Palladium corporate requirements and USAID/CDC regulations
? Prepare semi-monthly financial reports and submission to HQ within stipulated date in the calendar
? Review invoices and advise SI Advisor with regards to payment issues to clients, relevant suppliers, consultants and staff.
? Prepare timely and accurate monthly, quarterly, annual inventory, and other financial reports as needed
? Take responsible for receiving, documenting and managing all stock and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times
? Prepare all relevant salary documentation (staff only) for payment
? Download bank statements for the bank accounts, review cash book, reconcile the accounts and advise the SI Advisor accordingly
? Maintain accurate and up-to-date financial records
? Process supplier?s payments and hotel accommodations
? Prepare of monthly bank reconciliation statements
? Manage cash flow; preparation of cash forecasts
? Management, disbursement and reconciliation of the office petty cash
? Review and prepare budgets for related project activities
? Carry out banking duties as required
? Supervise the payment process for participants at workshops
? Write checks
? Support and/or delegate administrative activities as needed
? Perform any other responsibilities as may be directed
Requirements

? Bachelor?s degree in finance, accounting, business or similar field required; master?s or CPA preferred
? 5+ years of progressive responsibility in finance/administration, with at least 3 years spent on the financial management of a similar project
? Prior experience working on USAID, CDC or DFID funded international development projects
? Familiarity with US Federal Government financial and procurement compliance requirements
? Proven track record of fiduciary responsibility
? Experience in budget analysis and projections
? Advanced skills with Microsoft Office Suite
? Excellent organizational skills, attention to detail, and ability to multi-task
? Ability to work in a team and independently with minimal supervision
? Excellent communication and interpersonal skills
? Written/spoken fluency in English and Kiswahili
? Honesty and integrity

TO APPLY CLICK HERE

Published in NAFASI ZA KAZI

JOB DESCRIPTION

Purpose of the position:

To provide Financial Management and Administrative support to the Program as per WV policies and procedures.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Roles and responsibilities:

Financial management:

Prepare internal and external disbursement according to World vision operating policies and GAAP and submit them to the cluster office for payment and entering data in to Sunsysteam, ensure that all such payment requests are within budget, adequately supported and in accordance to WV Tanzania approval limits.

Review Partners funding request for correctness and submit to Senior Cluster accountant

For processing.

Handle petty cash float of the program, ensure all payments are properly approved with the relevant backups, ensure there is timely reimbursements done; all cash collections are recorded and timely deposited in the bank.

Participate in Projects Budget Preparation and Management, monitor spending against budgets for all projects with the Program to ensure no under or overspending takes place.

Administration managements; Store management for the program and fleet management activities:

Reconcile store records, raise purchase requisitions and submit to cluster for processing, follow up purchased items at NO on behalf of the ADP for timely delivery and reconcile with GRN at ADP.

Maintain an updated and complete Fixed Asset Register at program level, Perform assets inventory at Least twice a year, all assets are tagged and coordinate disposal of obsolete assets as per WV Policy.

Also oversee any WV assets that could be transferred to Partners within the ADP to further WV business, post all the financial transactions to the systems.

Participate in Project Visits for review of ongoing constructions, ongoing seminars and verification of delivered items to beneficiaries prior to payment by cluster office; facilitate Sponsor visits and GN processing to RC Families and Community.

Responsible for building capacity of staff and partners within the ADP in Financial Management and WV Financial Policies and procedures. Manage all Travel and business advances issued to staff within the Program by ensuring that they accounted for on time, no advances are issued before retiring previous one and that advance are used for WV business only.

Management of local partners:

Review of partner’s budget, detailed implementation plans and cash flows, sub-grantee monitoring, physical verification of expenditure and submission of partner’s retirement or expenses to the cluster for posting.

Support Internal and External Audits at ADP level including partners audits.

Ensure monthly financial reports with complete attachments are filed at the project, share monthly variance reports and expenditure analysis with project management.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Minimum Qualification required: Degree in Accounting or Finance.

Experience: 2 years in Project Accounting or Financial Management.

Preferred: Degree in Accounting with CPA Module E.

Technical Skills & Abilities:

Excellent computer skills in Excel

Good planning and organizational skills

Tact and diplomacy in dealing with staff-related to work environment needs

Ability to maintain effective working relationships with all levels of staff

Other Competencies/Attributes:

Must be a committed Christian, able to stand above denominational diversities.

Perform other duties as required.

Working Environment / Conditions:

Work environment: Office-based with frequent travel to the field/cluster

Travel: 20% Domestic travel is required.

On call: 10%

TO APPLY CLICK HERE

Published in NAFASI ZA KAZI

NAFASI ZA KAZI WIZARA YA FEDHA

Ministry of Finance which was incorporated on 4th September 2014 to take

over the operations and obligations of Small Entrepreneurs Loan Facility

(SELF) Project. It is registered as a Limited Liability Company by

Guarantee under the Companies Act – 2002; with registration no. 112091.

The Government of the United Republic of Tanzania through the Treasury

Registrar wholly owns it.

The Fund has an independent Governing Board which oversees the strategic

direction of the Fund and a Management Team lead by the Managing

Director (MD) executing the day to day activities. The Fund emphasis is

placed on growth and sustainability, through embracing Micro-finance

Best Practice Principles. The mandates of SELF MF are to provide

wholesale loans to intermediary Micro-finance Institutions (MFIs), for

on-lending to final clients with income generating activities, as well

as capacity building.The MFIs collaborating with the Fund includes

Savings and Credit Co-operative Societies (SACCOS), Non-Governmental

Organizations (NGOs), Micro-finance companies (MFC), and Community Banks.

The Fund operates in all regions of Tanzania Mainland and all regions in

Zanzibar.

Currently, the Fund has four zones namely, Lake zone, Southern Highlands

Zone, Northern Zone and Eastern Zone with HubOffices in Mwanza,Mbeya,

Arushaand Dar es Salaam respectively.

The Fund needs to recruit candidates for respective vacancies as follows:

*1. CREDIT CUM ADMINISTRATION OFFICER (One Position)*

Reporting to the Hub Manager

REQUIRED QUALIFICATIONS

(a) Minimum Bachelor’s degree in, Economics, Business Administration,

Accounting, Finance, from an accredited college or university.

(b) A minimum of 3 years working experience in banks, non-bank financial

institutions, micro-finance institutions, and NGOs with micro-finance as

a core function.

SKILLS AND COMPETENCIES

(a) Familiarity with credit related activities and administrative issues

(b) Excellent interpersonal and problem-solving skills;

(c) Must be a self-starter, highly motivated, organized, and

output-oriented;

(d) Initiative and ability to work independently or under minimum

supervision;

(e) Conversant with computer usage and applications.

(f) A good communicator, both oral and written;

(g) Ready to comply and live up to and in accordance with the

organization’s Core

Values.

DUTIES AND RESPONSIBILITIES

i. Credit Related Activities

(a) Marketing of the Fund’s products to both MFIs and SMEs which include

paying visits to potential MFI’s/SMEs to attract new clients;

(b) Receive loan applications and scrutiny to ensure compliance,

completeness and correctness to requirements;

(c) Assist the Hub Manager in conducting credit appraisals for loan

applicants;

(d) Closely liaise with SELF MF borrowers in the catchment region and

ensure timely loan repayments;

(e) Assist the Legal Unit in Loan security perfection process;

(f) Perform any other duties as will be assigned by the Hub Manager.

ii. Administration & Logistics Activities

(a) Liaise with the Procurement Manager for the Zonal Hub’s procurement

needs;

(b) Maintain a comprehensive inventory of the entire Hub’s Fixed Assets;

(c) Coordinate Hub Office working environment;

(d) Maintain and administer the Financial Hub records;

(e) Manage usage of the FH’s motor vehicles as per Company policies.

iii. Accounting & Financial Management Activities

(a) Maintain a petty cash float for use by the Hub in cash payments in

accordance with the approved limit;

(b) Prepare and reconcile bank statements monthly as guided by the

Fund’s accounting policy;

(c) Assist the Hub Manager with the preparation for Annual Business Work

Plan;

(d) Maintain and ensure that the accounting records are in place;

(e) Reconcile Motor Vehicle services transactions and report expenditure

trend for incorporation in the monthly performance reports;

(f) Prepare and submit the Hub’s financial reports to Finance and

Administration Manager (FAM) monthly, quarterly or as will be guided

by management.

Terms of Employment and Remuneration

The successful candidate will be employed on a two-year renewable

contract with an attractive remuneration package.

Duty Station:

Mbeya Hub but following expansion may be transferred to others where

SELF MF operates.

==================

*2. DRIVER – (Three Positions)*

Responsible for rendering driving services to the Organization as will

be assigned by the relevant authority.

REQUIRED QUALIFICATIONS

(a) Minimum Form four level (“O” level) National Secondary Examination

Certificate with minimum division 4 pass from a recognized public or

private school;

(b) Must possess a valid commercial driving license, at minimum with

classes C, D and E and medically fit to drive and transport passengers;

(c) Must have previous commercial driving experience of minimum 4 years

with a reputable organization;

(d) Diploma or Certificate in Transport Management, mechanics, or

related fields is an added advantage.

SKILLS AND COMPETENCIES

(a) Must have working knowledge of vehicle safety and control systems;

(b) Ability to communicate in English;

(c) Self-starter, highly motivated, organized, initiative, ability and

willingness to work independently or under minimum supervision;

(d) Ready to comply and live up to and in accordance with the

organization’s Core Values.

DUTIES AND RESPONSIBILITIES

(a) Drive the assigned vehicle for official activities;

(b) Keep the assigned vehicle free from damage, in acceptable condition,

and always clean;

(c) Ensure that the vehicle is in good and safe working condition with

regular maintenance.

(d) Maintain an excellent driving records;

(e) Be responsible for traffic offences;

(f) Be willing and able to perform tasks that may require physical labor;

(g) Perform any other functions as will be assigned by the supervisor.

Terms of Employment and Remuneration

The successful candidate will be employed on a two-year renewable

contract with an attractive remuneration package.

Duty Station:

Dar es salaam (2 posts)and Arusha (1 post). Kindly indicate your

preferred station in your application. Following expansion may be

transferred to other areas where SELF MF operates.

Method of Application

Interested and qualified candidates should submit their letters of

application with detailed CVs, photocopies of academic credentials and

names, addresses and phone numbers of three referees to be addressed to:

The Managing Director,

SELF Microfinance Fund (SELF MF),

Letsya Tower, 3rd Floor, New Bagamoyo Rd/Kijitonyama Street

P.O. Box 77760, Dar es Salaam, Tanzania.

Tel: +255 022 2700113

+255 737212513.

Deadline for the submission of the applications:

Four weeks from the first date of appearance in the advert.

Please note that applications will be shortlisted within two weeks after

submission closure, and the shortlisted applicants will be called for

interview. The applicants, who do not hear from us by 18th September

2017, should consider themselves as not shortlisted.

Source: Daily News: 31 July 2017

 

Published in NAFASI ZA KAZI

Senior Office and Administration Manager

Location: Dar Es Salaam, Tanzania

Job Code: 1274

# of openings: 1

Description

Position Details

Job title:                                 Senior Office and Administration Manager

Location:                                Dar es Salaam

Job grade:                              7

Reporting to:                         Associate Director of Operations

Roles Summary

To administer the Dar es Salaam office, oversee essential administrative activities at the EGPAF    Dar es Salaam office, and to support and build the capacity of the Field Office Administrative staff.

Essential Duties and Responsibilities

Reception

Ensure good relationship between the Foundation and the public in person, over the phone, and through e-mails when interacting with or visiting the Dar Office.

Ensure Dar Office Access Procedures are followed at all times.

Mail & parcel Administration

Administer incoming and outgoing documents and parcel courier through DHL EMS and others

Secretarial Duties

Update EGPAF Tanzania Staff Contact list on a monthly basis and disseminate to All Staff.

Oversee and facilitate hotel, transport logistics, visa requirements, and other travel needs for international visitors.

Organize and assist with international travel arrangements for all Dar Office staff.

Manage key vendor relationships with local hotels, Travel Agency, and telephone companies.

Manage EGPAF Master Calendar and update accordingly.

Property and Equipment Management

Oversee the use and maintenance of the office equipment including the photocopier, fax, binding machine to ensure that they are in working order and arrange for their repair and maintenance as needed.

Oversee proper running of utilities for the building such as electricity water and proper function of telephone lines.

Manage the cleaning of the building and the surrounding.

Manage safety and security of the building and assets.

Work with Landlord, Landlord’s Property Management Firm, and Repairmen to maintain and fix office as needed.

Contract maintenance of all office equipment: Ensure that all office equipment and work space properly maintained and serviced.

Driver / Vehicle Management

Vehicle maintenance: Ensure that all foundation vehicles are properly maintained and log books are daily recorded.

Provide log book and fuel records to Procurement and Logistics Department on a monthly basis.

Maintain/update Drivers’ travel Advance and Expense Register

Maintain/update Personnel Activity Report (PAR) for Drivers, Day Guard, and Office Attendant.

Maintain/Update fuel monitoring Register for three Dar vehicles.

Coordinate activities of Drivers and use of Dar Office vehicles in accordance with the needs of the Dar Office and its staff.

Field Support

Liaise with Field Admin Staff to ensure standard Admin policies and procedures are implemented in each office.

Conduct Trainings and Meetings with Admin Staff to build capacity and understanding of Admin activities.

Conduct visits to Field Offices to assist with implementation of Admin activities and build capacity and understanding of staff.

Other Duties

Assess Admin policies and procedures on an on-going basis to identify and propose new policies or changes as needed, in addition to monitoring the implementation of existing Admin policies to ensure they are being properly adhered to.

Act as a company Secretary for EGPAF Tanzania and ensure timely filing of Annual returns with Business Registration and Legal Authority (BRELA)

Manage Business Continuity Plan for the Dar Office and support field offices in completing the plan for each field office.

Any other relevant duties as assigned by the Director of Operations.

Supervisory

Supervises Administrative Assistant

Supervises three Drivers

Supervises two Office Attendants.

Supervises Day Guard/Receptionist.

EGPAF is an equal opportunities employer and the position is open to all. Qualified candidates should submit a CV, cover letter and relevant certificates explaining how the experience detailed in the CV will contribute to the requirements of the position and references to EGPAF.

Submissions to be sent to:

HR Manager

Elizabeth Glaser Pediatric Aids Foundation,

P.O. BOX 1628,

395 Ursino Park , Mwaikibaki Road, Morocco.

Dar es Salaam, Tanzania.

Or e-mail: [email protected] 

Closing date:  4th August 2017.

Only shortlisted candidates will be contacted.

TO APPLY CLICK HERE

 

Published in NAFASI ZA KAZI
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