HR Administrative Assistant
Location: Kurasini, Dar es Salaam, Tanzania, United Republic ofDepartment: Human Resources
Type: Full TimeMin. Experience: Entry Level

1. Overall Purpose
To support Alistair Logistics operations such that administrative objectives are met at the required work performance standard and in accordance with company behaviours and values. Maintains employee confidence and protects operations by keeping human resource information confidential. Ensure compliance with company policies and procedures and relevant Tanzanian legislation and actively support and maintain the Alistair Logistics Health, Safety, Security, Environment and Quality standards.

2. Accountabilities & Responsibility Areas
• Employees files management
• Making sure the files have all the requirements.
• Filing all the personal employees’ documentations.
• Prepare Staff Leave and Loan applications, follow through the approval process and post them on the EXACT system.
• Keeping track of morning meeting and daily attendance records.
• Driver recruitment Screening, Interviewing and compliance.
• Prepare documentation on Disciplinary issues for line staff.
• Assist in Medical insurance employee applications
• Preparation of employment contracts to line staff.
• Organizing engagement activities i.e Birthday parties and end of year parties.
• Preparations of Staff ID Cards.
• Updating the employees directories (drivers and admin).
• Conduct employee inductions in Liaison with HR.
• Managing Staff Bus.
• Improve and maintain personnel files - filling system.
• Lunch and breakfast for staff
• Health, Safety, Environment and Quality
o Actively support the Alistair Group Health, Safety, Environment and Quality vision and values.

3. Formal Training/Education
Bachelor of Business Administration or Human Resources ( BBA/BHRM)

4. Knowledge/Skills & Experience
• Ability to work effectively with different cultures.
• Record Management
• Strong communication and administration skills.
• Self motivation, leadership and management skills
• Ability to use electronic platforms i.e. emails, Microsoft Office.
• Proven record of thriving to excellence.
• IT Proficient.

TO APPLY ONLINE CLICK HERE

Published in NAFASI ZA KAZI
The Southern Agricultural Growth Corridor of Tanzania (SAGCOT) is an international public private partnership that aims to transform agriculture in Tanzania’s Southern Corridor. Partners include local and international companies, farmers, development partners, Civil Society Organizations (CSOS) and the Tanzanian Government. By 2030, the partnership aims to attract USD 3.2 billion of investments, transforming 350,000 hectares of arable land into profitable production and lifting 10,000 small scale farmers into commercial farming.
 
SAGCOT Centre Ltd. functions as the operational hub, promoting investments in inclusive, sustainable commercial value chains. The SAGCOT Centre Ltd. is also a neutral broker and catalyst that links different agriculture stakeholders in order to help achieve major economic growth in Tanzania.
 
SAGCOT Centre Ltd. is currently seeking to fill the following positions:
 
Full Time Position: Program Quality and Compliance Manager based in Dar es Salaam.
 
Job Purpose: This function is the core of ensuring smooth grant and programme compliance but also knowledge management. Appointed candidate will work side by side with the M&E specialist in providing guidance and support to the work streams and ensure quality programming and delivery.  The role requires effective coordination with others within the organization to identify and address challenges, and to align and streamline procedures and guidance. S/he will also ensure that all staff members are fully informed of relevant reporting deadlines, funder compliance regulations and the SCL procedures. Selected candidate will also work closely with the accounts and finance, operations, and programme staff to ensure that they maintain a high standard of compliance and reporting across the different operational systems. Part of the function will also be the direct support to the Chief Operating Officer in the development and implementation of a knowledge management process for SCL to improve on its current information storing and documentation system.
 
Full Time Position: Administrative Assistant based in Dar es Salaam
 
Job Purpose: As a member of the operations team, he/she will contribute in provision of high quality services and support in the operations department and general administrative processes within SAGCOT Centre ensuring service-orientation.   He/she will be based in the DAR office and will play an operational and office assistance role by performing a variety of administrative functions of the office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
 
How to Apply
Qualified and Interested candidates are welcome to apply before the deadline of 17th December 2017.Complete job descriptions of these positions can be viewed in the SAGCOT Centre Ltd. website   www.sagcot.com/vacancies/  where minimum qualifications and key responsibilities are detailed.
Qualified and Interested candidates should attach a cover letter clearly stating which job you are applying for and a copy of your Curriculum Vitae and certified copies of academic certificate. 
 
Please send your application to [email protected]   or Hand delivery to the following
 
SAGCOT Centre Ltd. Tanzania Private Sector Foundation,
Ground Floor, 1288 Mwaya Road, Masaki
P.O. Box 11313 | Dar es Salaam, Tanzania
Only short listed candidates will be contacted
 
Source: The Guardian 12 December, 2017
Published in NAFASI ZA KAZI
Administrative Intern  UNDP
 
Job description
Background
 
The Office of the Resident Coordinator has been empowered with the reform process as its coordination functions have grown considerably in scope with the pilot initiative. As part of the efforts to speak with One Voice, the Resident Coordinator is the main link between the UN and the Government and Co-chairs the Joint Government – UN Steering Committee. Enhanced communication between the UN and key stakeholders is also part of the reform and it is in this respect that the Resident Coordinator’s Office is seeking an intern who will assist in the administrative functions of the Communications, Outreach, Advocacy and Partnership (COAP) unit of the office.
 
Duties and Responsibilities
 
Under the direct supervision of the UNRCO Communications Specialist the intern will be responsible for the following.
 
Creating daily press summaries covering both English and Kiswahili newspapers in Tanzania for dissemination to UN agencies and development partners;
Assist in maintaining and updating a filing system for all activities carried out by COAP. This involves documentation of press releases, meeting minutes, retirements, concept notes, approvals, etc;
Assist in the process of obtaining and retiring advances; printing of documents; creating briefing kits; and raising payments. The intern will also be responsible for coordinating logistical components of select COAP activities (events, field missions, etc.) as required;
Conducting monitoring and evaluation of media coverage after key UN events;
Conduct other tasks as required by the Communications Specialists based on the ongoing activities being conducted by COAP.
 
Competencies
An organized and systematic approach to his/her work;
Ability to quickly read and summarize text;
Ability to multitask and work under minimum supervision;
Ability to effectively plan and coordinate activities;
Knowledge of standard software packages, including MS Office, Adobe Acrobat, etc;
Ability to work under tight deadlines;
Ability and willingness to work in a multicultural environment;
Willingness to learn from others and work well in a team environment;
Knowledge of the Sustainable Development Goals (SDGs) and the UN’s work in Tanzania is an advantage.
 
Education
Required Skills and Experience
Enrolled in a degree programme in a graduate school (second university degree or higher) at the time of application and during the internship (if a candidate is graduating before the internship period begins, they are no longer eligible); or
Have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree, if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
Not have graduated prior to the beginning of the internship.
 
Experience
Computer literate in standard software applications;
Demonstrated keen interest in the work of the UN, and of UNDP in particular, and have a personal commitment to UNDP's Statement of Purpose and to the ideals of the UN Charter; and
Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
 
Language
Proficiency in English and normally at least one additional UNDP working language (i.e., French or Spanish);
Fluency in Arabic, Chinese, Portuguese or Russian is an asset;
 
Conditions
Interns are not financially remunerated by UNDP.
 
All costs connected with an intern's participation in the Programme must be borne by:
The nominating institution, related institution or government, which may provide the required financial assistance to its students;
The student, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.
 
Costs incurred by an intern in the discharge of his/her functions shall be reimbursed by UNDP under the same rules as costs reimbursed to staff members. Costs incurred by an intern undertaking official travel at the request of UNDP in the discharge of functions related to the internship activities shall be paid by the Organization on the same basis as costs incurred by staff members, including payment of DSA, as applicable.
 
 
Published in NAFASI ZA KAZI
NAFASI ZA KAZI ADMINISTRATIVE ASSISTANT & MEDICAL DATA COLLECTORS - JHPIEGO 
 
Jhpiego is an international non-profit health organization affiliated with the Johns Hopkins University. For 42 years now, Jhpiego has empowered front-line health workers by designing and implementing effective, low-cost, hands-on solutions to strengthen the delivery of health care services for women and their families. By putting evidence-based health innovations into everyday practice, Jhpiego works to break down barriers to high-quality health care for the world's most vulnerable populations. Jhpieqo is implementing a number of projects in Tanzania and wishes to recruit the following positions.
 
Medical Data Collectors [5 - positions based in Mara, 5 - position based in Kagera, 10 positions whose locations will be known during interviews]
 
Responsibilities of data collectors
To participate in daily clinical rounds in the surgical and obstetric wards and work with facility clinician to identify post-op patients with targeted complications for the project
 
• To ensure that proper consent has been obtained from all study subjects as required by the protocol .
• To ensure that selected indicator data is collected and documented daily or monthly at facilities as per the study protocol
• To teach Health facility clinicians and data collectors appropriate data collection techniques and oversee their collection
• To prepare daily, weekly or; monthly reports related to the collected data and submit to Harvard PGSSC
 
Location Of the activity:
This evaluation will be conducted in 10 intervention Health facilities in Kagera and Mara regions (5 in each region) and 10 control sites in another selected region. One data collector will be stationed in each of the 20 sites during the entire data collection period
 
Activity Dates
Baseline assessment is expected to last from 15 January to 15 March 2018, but this period may be extended up to six months since the data collectors will have to train the facility-based providers to continue data collection beyond the baseline assessment, hence the need to stay longer in these facilities
 
Required qualifications
The data collectors will be Medical Doctors who have graduated from a medical school and have completed internship in a recognized institution. They should have at least temporary registration with the Medical Council of Tanganyika and a certificate of internship.
 
=================
 
Administrative assistant [1 Position based in Iringa]
 
Position Overview: The Administrative Assistant is responsible for maintaining smooth operations of the Jhpiego office, [including ensuring cleanliness, functioning phone system, maintaining telephone contact information, and ensuring prompt and timely assistance to all visitors.] As the first contact for the organization and visitors, the Administrative Assistant is expected to be professional, courteous, prompt and pleasant. The Administrative will be in charge of Hotel bookings in the Zone and assist with other office functions like Dispatching/collecting couriers, ensuring letters/mails picked from/to the post office. And other destinations as required.
 
Qualifications and Requirements:
Diploma in Business Administration [Bachelor Degree added Advantage]
Up to two years experience working in a busy office operations, preferably in the development work or private sector or International organization
Computer literacy [a must]
Basic computer skills.
Ability to use a PABX phone system
Proficiency in both written and spoken English.
 
Abilities/Skills:
A broad variety of front office/receptionist skills
Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.
Be cooperative, hardworking, flexible & dependable.
Ability to communicate effectively, instilling trust and confidence.
Pleasant, warm and outgoing personality.
Excellent interpersonal and communication skills.
Be of high integrity and have a sense of confidentiality
Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
 
 
Please channel the application through [email protected] 
Please note that only shortlisted candidates will be contacted. The closing date for applications is two weeks after the first appearance of this advert.
 
Caution to the applicants:
There have been some bogus adverts online that require candidates to apply through some email addresses of public domains e.g. Yahoo, Gmail, Hctmail, etc. Kindly note: [email protected] the address to use all the time. Please ignore any of those adverts. We also do not charge any application fee nor entertain any meetings or telephone calls. If shortlisted, you will get an official call from our office and receive required steps. If you suspect any wrong - doing kindly write to the Director of Human Resource [email protected] 
 
SOURCE The Guardian 27/11/2017
Published in NAFASI ZA KAZI
Administrative Officer
 
Closing date: 30 Nov 2017
What are we offering?
Fundación Capital has recently established a branch in Tanzania and is therefore seeking an Operations Officer to fulfil administrative and financial responsibilities for our office and support our local projects for Fundación Capital. S/he will work from our office in Dar es Salaam (Tanzania) and work under the supervision and guidance of Tanzania Office Representative and the Chief Financial Officer. We will provide a competitive consultancy fee under a 12 month service provision contract that is open to a longer-term employment perspective. On offer is an entrepreneurial and challenging position with lots of opportunity to turn ideas into reality, working alongside an inspiring, diverse and international team to create a better tomorrow for millions living in poverty.

Who are we?
Fundación Capital (FundaK) is an international organization whose team works in 14 countries across Latin America, the Caribbean and Africa, with the mission of reducing poverty and advancing economic citizenship. We work in the design, development and implementation of innovative projects, with the goal of helping individuals living in poverty to build, grow, manage and protect their financial, human, physical and social assets. (www.fundacioncapital.org)
What are the tasks and responsibilities?

The position includes the following responsibilities within our branch in Tanzania, under the supervision and guidance of the Tanzania Office Representative and the Chief Financial Officer:
•    Administrative and financial tasks:
•    Develop, implement, manage, monitor, improve an appropriate general framework for an efficient administrative and financial management of Tanzania FundaK.
•    Implement the necessary accounting and financial tools and reporting mechanisms and prepare the administrative and financial reports of our projects.
•    Manage the file of the administrative, financial, accounting and legal documents.
•    Perform the control of the payment process.
•    Elaborate contracts and manage the file of human resources.
•    Operational tasks within FundaK´s projects:
•    Support and facilitate the technical and organizational work of projects and directors, finding and structuring the necessary supporting technical information.
•    Conduct field work as required to supervise operations and participate in project monitoring and evaluation activities.
•    Set up a roster with possible partners and technical assistance consultants.
•    Draft standard marketing messages; develop and maintain a marketing toolkit and coordinate awareness raising of programs to donors and other partners.
•    Liaise and coordinate with FundaK staff involved with specific consultancies and project management.

Who are we looking for?
Personal Requirements
The person we are looking for should be
•    highly productive, motivated and goal-driven
•    a self-starter that is entrepreneurially orientated
•    a team player with excellent interpersonal skills
•    creative and flexible
•    willing to travel up to 20%

Technical Requirements
•    Languages: strong communication skills in Swahili and English (oral and written)
•    Skills & Knowledge:
•    demonstrated organizational and project management skills
•    publication-grade English writing skills
•    knowledge on budgeting and financial reporting systems
•    intermediate MS Excel skills
•    research and analytical skills
•    knowledge on human resource policy in Tanzania, especially on employee contracting and staff management
•    Work Experience:
•    at least four years of work experience in an NGO or small business setting;
•    experience working across cultures
•    Education: Bachelor degree in finance, accounting or a similar field **

How to apply:
Please send us your CV and a concise cover letter in which you explain (1) your motivation to work with us, (2) why you would be a good addition to our team, as well as (3) salary expectations and your earliest possible starting date. Please note that only complete applications will be considered. Tanzanian nationals are strongly encouraged to apply. Send your applications as soon as possible to [email protected], with the subject line “Administrative Officer - Tanzania”. Interviews will start from November 27th. This job advertisement will remain posted until the position is filled.

TO APPLY CLICK HERE
Published in NAFASI ZA KAZI

Job Description

Agency UNDP

Title Administrative Associate

Job ID 11466

Practice Area - Job Family Democratic Governance - ADMINISTRATIVE ASSOCITIATE

Duty Station Dar es Salaam, Tanzania, United Republic of

 

Background

Globally there has been a rising risk of Violent Extremism (VE), which has a direct negative impact on peace, security and sustainable development. In 2016 the UN Secretary General presented a Plan of Action to Prevent Violent Extremism to the UN General Assembly that provides a framework to tackle violent extremism through preventive measures addressing the drivers. The Plan calls for national and regional Prevention of Violent Extremism (PVE) action plans and encourages member states to align their development policies with the Sustainable Development Goals, many of which are critical to addressing global drivers of violent extremism and enhancing community resilience. In particular, Goal 16 on the promotion of peaceful and inclusive societies for sustainable development. In support of this developmental approach, there is a three-year UNDP-led project, “Preventing and Responding to Violent Extremism in Tanzania”, whose main objective is to support a preventive and developmental national effort for preventing and responding to violent extremism. The main counterpart of the project is the National Counter Terrorism Centre (NCTC), which is responsible for coordination on PVE work in Tanzania, as well as preparation of the envisaged National Strategy and Action Plan. The project will also involve relevant Government line Ministries, the Revolutionary Government of Zanzibar, the Tanzania Police Force, faith based organizations, civil society organizations and other UN agencies.

The indicative outputs of the project are:

National policy framework and intervention capacities strengthened to address the phenomenon of violent extremism

Improved interaction between security providers and local population in target areas

Increased livelihood opportunities for “at risk” youth in target areas

Responsible, quality and conflict sensitive news reporting supported, and public awareness and dialogue around violent extremism promoted

Community resilience to violent extremism strengthened

Understanding of violent extremism in Tanzania improved, better managed, and applied to prevention and response efforts

Gender and women’s active participation across all efforts to prevent and respond to extreme violence promoted in Tanzania.

The project is divided into two phases: a first phase focused on research, support to the inclusive preparation of a National Strategy and Action Plan, and the implementation of pilot projects in Zanzibar, Mwanza, Tanga, Pwani, Lindi and Mtwara. The second phase is dedicated to support implementation of the National Strategy and Action Plan once approved and adopted by relevant authorities.

 

Duties and Responsibilities

Function/Key Results Expected

Implementation of operational strategies; 

Efficient administrative support; 

Support to proper supply and assets management; 

Support to effective administrative control; and 

Coordinates implementation of receptionist functions.

Under the overall supervision of the National Project Coordinator the Administrative Associate will have the following duties and responsibilities: 

 

Ensures implementation of operational strategies, focusing on achievement of the following results:

Full compliance of administrative activities with UNDP rules, regulations, policies and strategies;

Provision of inputs to the mapping and implementation of internal standard operating procedures (SOPs) for the project’s administrative business processes;

Preparation of administrative team results-oriented workplans.

 

Ensures efficient administrative support, focusing on achievement of the following results:

Coordination of travel arrangements; 

Organization of initial stages of procurement processes;

Supporting organization of workshops, conferences, retreats;

Coordination of DSA, travel agencies, and other administrative surveys, surveys for organization of common services;

Support with protocol matters, registration of staff, coordination on office space and other administrative matters;

Coordination of project transportation, regular vehicle maintenance and insurance;

Checking and certifying of vehicle daily log and gas consumption, update and maintenance of vehicle history report.

Prompt reporting and investigation of cases of vehicle accidents, damage, loss or theft of items; update and maintenance of vehicle history report;

Provides support to proper supply and assets management, focusing on achievement of the following result:

Responsible for daily assets management in the project, timely preparation and submission of periodic inventory reports. Immediate reporting of loss or damage of assets to project management;

Coordination of the provision of reliable and quality office supplies; stock control, re-ordering, secure storage of supplies.

Provides support for effective administrative control in the office, focusing on:

Maintenance of administrative control records;

Proper control of supporting documents of funds and activities;

Timely follow up with CO on payments due to suppliers;

Training of staff on the administrative procedures

Coordinates implementation of receptionist functions, focusing on achievement of the following results:

Provision of efficient general reception and information services; supports control access to the project office.

Establishes and maintains a centralized filing system/archive for the project, and inducts staff in its usage.

Impact of Results

Ensuring effective administrative support to the implementation of the project. 

 

 

Competencies

Corporate Competencies:

Demonstrates integrity by modelling the UN’s values and ethical standards

Promotes the vision, mission, and strategic goals of the project;

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

Treats all people fairly and without favouritism;

Ability to lead strategic planning, results-based management and reporting

Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;

Promotes a learning environment; facilitates the development of individual and team competencies.

Knowledge Management and Learning:

Shares knowledge and experience and actively works towards continuing personal learning and development;

Promotes knowledge management in UNDP and a learning environment in the office.

Required Skills and Experience

Education

Secondary education. Certification in administration desirable. University Degree in Business or Public Administration desirable. 

 

Experience

5 years of relevant experience in administration or programme support service, ideally some with a UN agency;

Experience in the usage of computers and office software packages (MS Word, Excel, etc.); 

Experience in handling web-based management systems, ideally ATLAS/PeopleSoft.

Language Requirements

Fluent written and spoken English and Kiswahili essential.

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

TO APPLY CLICK HERE

 

Published in NAFASI ZA KAZI

Posting Title:     ADMINISTRATIVE OFFICER, P4
Job Code Title:     ADMINISTRATIVE OFFICER
Department/Office:     International Residual Mechanism for Criminal Tribunals
Duty Station:     ARUSHA
Posting Period:     27 July 2017 - 25 August 2017
Job Opening Number:     17-Administration-RMT-83177-R-Arusha (R)
Staffing Exercise     N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice
The appointment is limited to the Mechanism for International Criminal Tribunals (MICT). Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members may serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.
Org. Setting and Reporting

This position is located in the Office of the Registrar, Registry, Arusha Branch under the supervision of the Chief Administrative Officer and in coordination with the Officer in Charge of the Registry of the Arusha Branch. The Mechanism for International Criminal Tribunals (The Mechanism) was established by Security Council resolution 1966 (2010) to carry out a number of essential functions of the International Tribunal for the former Yugoslavia and the International Criminal Tribunal for Rwanda. The Mechanism has two branches, in Arusha and in The Hague.
Responsibilities

The incumbent will be responsible for coordinating and overseeing the administrative support to the Branch. Initiate and coordinate actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures. Lead, oversee and coordinate the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources. Initiate and conduct studies to improve budget reporting systems and cost-effective utilization of program resources. Monitor and control budgetary allocations through regular reviews; draft routine and ad hoc outputs; and provide effective monitoring reports and data. Identify deviations from plans and propose corrective measures. Establish, review and maintain a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control. Implement and monitor support services, including procurement of supplies and services; transport and travel, communications, and information technology support, engineering; provision of local utilities and general service requirements. Produce major/complex reports for management. Perform other related work as required. The incumbent will also assume overall supervision and management of the Arusha branch facility to ensure occupancy and services are adequately available to users.

Competencies
• Professionalism – Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability
to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Strong written and oral communication skills. Actively seeks to improve programmes or services; Ability to offer new and different options to solve problems or meet client needs. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organisational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Judgement/Decision-making – Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organisation; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
• Managing Performance – Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education
-Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience
-Minimum of 7 years of progressively responsible experience in administration, budget, finance, accounting, human resources management or related field. Relevant work experience from the United Nations is desirable.
Languages
-English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.
Assessment

There may be a technical test and competency-based interview.
United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

TO APPLY CLICK HERE

Published in NAFASI ZA KAZI


Organization Overview
The International Health Division is committed to the improvement of health and healthcare delivery around the world.  Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management.  Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.

Opportunity
Abt Associates seeks a qualified Administrative Assistant to support the International Health Division in Tanzania.

Key Roles and Responsibilities
Writes and types a variety of complex documents.
Prepares narrative and graphic reports.
Reviews financial documents for accuracy/completeness.
Creates a variety of fiscal/administrative spreadsheets and reports.
Makes travel arrangements for staff.
Procures supplies and equipment.
Sets up computer systems and individual user accounts.
Develops office procedures and orients staff to procedural steps.
Organizes conference/meeting logistics.

Minimum Qualifications
(2+) years of experience OR the equivalent combination of education and experience.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

TO APPLY CLICK HERE

Published in NAFASI ZA KAZI

Organization Overview
The International Health Division is committed to the improvement of health and healthcare delivery around the world.  Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management.  Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.

 Opportunity
Abt Associates seeks a qualified Finance and Administrative Assistant to support the International Health Division in Tanzania.

 Under the supervision of the Accountant, the Finance and Administrative Assistant provides a wide range of administrative and financial support to the AIRS 2 Project Office in Tanzania.

Key Roles and Responsibilities
Assist the Accountant with the timely submission of the ROV in accordance with Abt Associates procedures and policies.
Scan and upload all financial documents into Abt’s web based accounting software, ISMS.
Assists the Accountant with preparation of payment vouchers and corresponding checks.
Assists the Accountant with preparation and upload of MPESA files, including working with regional offices to verify missing or miscoded phone numbers, typing excel sheets and verifying sign in sheets.
Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes.
Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals,  consultant documents, travel files, procurement files,  project deliverables, project reports , and minutes of meetings.
Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
Assist staff in the process of completing Timesheets and completing Advance and Travel Expense Reports.
Make logistical arrangements for project staff traveling outside their region or for international visitors as needed.
Prepare and send pouches to District Region(s) as needed.

Preferred Skills / Prerequisites
4+ years of experience and a Bachelors Degree in Accounting, Finance, Management, Business, or other relevant field (desirable).
Prior experience in office administration.
Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
Ability to assess problems and develop solutions.
Excellent inter-personal communication skills and excellent organization skills.
Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
Fluency in English

Minimum Qualifications
4+ years of experience and bachelor degree OR the equivalent combination of education and experience.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

TO APPLY CLICK HERE
 

Published in NAFASI ZA KAZI

Organization Overview

The International Health Division is committed to the improvement of health and healthcare delivery around the world.  Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management.  Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.

Opportunity
Abt Associates seeks a qualified Finance & Administrative Assistant to support the International Health Division in Tanzania. Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Africa Indoor Residual Spraying 2 (AIRS 2) Project.  The PMI AIRS Project supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

Under the supervision of the Accountant, the Finance Assistant 7 / Finance & Administrative Assistant provides a wide range of administrative and financial support to the AIRS 2 Project Office in Tanzania.

Key Roles and Responsibilities
Assist the Accountant with the timely submission of the ROV in accordance with Abt Associates procedures and policies.
Scan and upload all financial documents into Abt’s web based accounting software, ISMS
Assists the Accountant with preparation of payment vouchers and corresponding checks.
Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals,  consultant documents, travel files, procurement files,  project deliverables, project reports , and minutes of meetings.
Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
Assist staff in the process of completing Timesheets and completing Advance and Travel Expense Reports.
Make logistical arrangements for project staff traveling outside their region or for international visitors as needed.
Prepare and send pouches to District Region(s) as needed.

Preferred Skills / Prerequisites
(3+) years of experience and Secondary School (minimum), or a Bachelors Degree in Accounting, Finance, Management, Business, or other relevant field (desirable).
Prior experience in office administration.
Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
Ability to assess problems and develop solutions.
Excellent inter-personal communication skills and excellent organization skills.
Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
Fluency in English

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

TO APPLY CLICK HERE

Published in NAFASI ZA KAZI
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