JUNIOR ACCOUNTANT/ ADMISTRATOR
 
Technology, Dar es Salaam, Tanzania
A Junior Accountant & Administrator will be responsible for efficient and effectiveness daily tasks concerned with accounts and administration. This role will utilize strong attention to detail, strong accounting knowledge.
 
JOB DESCRIPTION
- Accounts Payable, includes processing invoices, following up with vendors and resolvingdiscrepancies in a timely manner
- Accounts Receivable, including processing payments, producing statement of accounts, collectionson overdue accounts and account reconciliation when required
- Banking, processing bank deposits, including trips to the bank. All associated finance entries.
- Processing Employee expense reports, verifying expenses are within the company guidelines,correcting errors, questioning abnormal expenses and entering into the finance system.
- Bank reconciliations and communication for obtaining supporting documentation.
- Filing and records retention
- Banking, processing bank deposits, including trips to the bank. All associated finance entries.
- Bank reconciliations and communication for obtaining supporting documentation.
 
 
CANDIDATE SPECIFICATION
 
Experience 2 years
Education Level Degree
Qualifications
Software Ms office applications
Equipment Industry related.
Knowledge Of Accounting , administration, Tax
Skills To communication skills, analytic skills, planning skills
Ability To work under pressure and meet deadlines
Personality Possess cultural awareness and sensitivity
OtherAbility to work independently and in a team oriented environment
 
 
Published in NAFASI ZA KAZI
HR Administrator & Payroll Assistant
 
JOB PURPOSE
Ensure new employees’ information is dully captured and all documentation in place at the start of employment. Ensure all accesses and working tools are available at the start of employment to enable
smooth work start for employees at all times.
 
CORE RESPONSIBILITIES
 
Payroll
Gathering of payroll inputs from Stakeholders
Calculate and upload payroll inputs into HRMS (Bonus Calculation, Overtime Calculation, On callAllowance, Terminal Benefit, loans and Repair & Maintenance)
Compiling infinity payroll inputs
Validating payroll reports from infinity
Coordinating and raising purchase order (PO) for consultants and outsourced employees
To consolidate payroll inputs of Telesis
Prepare and disburse salary advance
Disbursement of Salary Transfer
 
HR Admin;
Preparation of Organization Chart
Airtime : Consolidate the list of airtime beneficiaries
Working Tool for New Hire 
Admin Support : Business Card, Stamp, Travel Request, Relocation of Employees
Update staff personnel files, ensuring that all required documentation is in place
 
Statutory Deductions;
To prepare statutory payments (NSSF,PPF,LAPF,SDL and PAYE) and ensure we pay as per legislation both for MIC and Telesis
To prepare SDL Return both for MIC and Telesis
To submitt Workman Compensation Forms to WCF both for MIC and Telesis
To prepare other payment of stakeholders (FIBUCA, HESLB,EGATEE, and NBC)
 
QUALIFICATION AND EXPERIENCE
Bachelor degree in Human Resource Management, BCom or related field 
1 to 3 years experience is HR administration & payroll
 
Published in NAFASI ZA KAZI
N

CORE RESPONSIBILITIES
•    Receive, review and process Super-Agent, Retail Agents and Billers tills creation requests in accordance to the agreed KYC requirements.
•    Verifying Super-Agent, Retail Agents and Billers in the system after creation and advising them to their respective teams.
•    Ensure that all tigo pesa agent queries and complaints are sorted within the agreed SLA
•    Facilitate trainings to Super agents and ensure the provision of quality service to all retail agent.
•    Ensure that all new created tills are registered on Engrafi
•    Ensure that after creation all KYC documents are filed and stored for operational reviews and audits.

REQUIRED QUALIFICATIONS & EXPERIENCE
•    University Degree in Business Administration, Social Science or related fieldGood leadership, management
and team building skills;
•    2 years’ work  experience in related role Proficiency level in MS Office Suite including Microsoft Word, Excel, Power Point, Project and Vision
•    Customer management skills

This position is open to people:
Local

TO APPLY CLICK HERE
Published in NAFASI ZA KAZI

Main Responsibilities     Luxury  safari company is looking for Assistant lodge administrator whose responsibilities include the following

Money
Assist with cash and cheque requests from Arusha for petty cash and bank accounts
NCAA card issuing, document maintenance, recording in QB, orders and counts
Ensure NCAA cards have sufficient funds at all times
Bank reconciliations and daily banking
Petty cash issuing, document maintenance, recording in QB and daily counts

Stock control
Review of stock variances and reporting thereon
Spot checks on stores / bin cards / stock counts
Review orders and sign off, sends to Procurement
Have knowledge of products, suppliers, prices and current stock
Maintain the correct stock levels
Adhering to the budgeted expenditure allowance
Ensure that stock shortages and acted upon, immediately
Establish and maintain par stocks
Issuing of stock
Recording of all stock movements
Update price lists and communicate changes to relevant people                                            
Maintaining sufficient stock levels
Ensure all purchasing procedures are adhered to as per the BOPS                            
Ensure receiving procedures are adhered to as per the BOPS         
Ensure issuing procedures are adhered to as per the BOPS                                      
Full responsibility of stock takes

Administration duties
Capturing of invoices - local suppliers and procurement (ensuring invoice matched to order and GRS'd)
Prepaid park fees and prepaid activities - notifying FOH of upcoming events.
Recording headcount stats on a daily basis
Updating of fuel records in QuickBooks                                          

General assistance
Procurement supplier reconciliation (correct VAT treatment)
Front of house review (Extra revenue collection)
Expense analysis and weekly feedback to management
JHB - correction of balance sheet recons
Maintenance of the QB database integrity
Training of admin staff
Ensure all invoices are accurately recorded in QuickBooks and filed away
Petty cash management when required
Ensure only authorized petty cash is paid out
Ensure petty cash pay-outs are recorded accurately as per the BOPS
Ensure stock sheets are updated at all times
Ensure bin cards are accurate at all times
Weekly recon of usage and variances
Ensure compliance with the Lodge Admin BOP in the areas of Front Office, Staff Admin, Petty cash, creditors and bank accounts as well as stock control, procurement and expense allocation
Maintain GRS files and do necessary adjustments to stock sheets
Check all usage figures
Check that any variances are explained by the store man                                         
Keep track of staff sick leave etc.
Assist with reconciliation of stock variances prepared immediately after month-end stock-take for approval by Lodge Manager

Payroll                                         
Ensure pay roll summary sheet is accurate with all information (incl long service, terminations etc.,
Submission of accurate earnings and deductions to JHB in time
Distribution of payslips                                          

Qualifications    
Requirements    
Computer literate with strong Microsoft Excel abilities is a must
Advanced knowledge in Excel will be a credit
Quick Books or similar accounting package
Administration skills
Analysis and problem solving
Attention to detail
Good interpersonal skills
Sense of urgency and results orientated
Honesty
Diligence and self-motivation to meet deadlines and keep on top of your job
Willingness/ability to share information and teach and inspire others
Teamwork / collaboration

IT Skills    
Experience    
Minimum 3 year accounting diploma
At least 18 months of experience in Accounts background
One year Hotel or Game Lodge experience would be an advantage

TO APPLY CLICK HERE

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Position Summary

Reporting to the Chief Finance Officer with a dotted reporting line to the Geographic Service Team (GST) Head, the Finance Administrator is responsible for providing finance administrative support to the GST/Regional Head and staff. S/he will be responsible for coordinating and supporting the development and monitoring of budgets, liaising with Finance and the GST Head to support timely preparation of income statements, balance sheets, financial summaries and forecasts. The position is open to Tanzania nationals and will be based in Dar es Salaam, Tanzania.


Key Duties and Responsibilities
I.    Lead in the provision of financial management function in the GST and supervise day-to-day financial operations in the countries;
II.    Lead in budgeting process for all the countries under the GST;
III.    Monitor all GST and country budgets and ensure monthly preparation of management reports and financial analysis for country and GST Management including regular financial returns to HQ;
IV.    Support in budgeting for donor proposals and ensure accurate and timely donor reports.
V.    Ensure robust cash flows management for all the offices;
VI.    Support the streamlining of processes and procedures for improving operational efficiency of finance reporting and budgeting systems within the assigned GST;
VII.    Ensure all timely payments and expenses that are in line with policy and identify and resolve invoicing issues, accounting discrepancies and other financial related issues for the GST;
VIII.    Ensure accuracy of billing and invoicing from for hosted in line with the hosting agreements and ensure regular reconciliation with the host organizations
IX.    Ensure accuracy recording of financial information in the general and subsidiary ledgers in a timely manner and regular reconciliation of bank, cash, payables and receivables and timely follow up of outstanding items.
X.    Ensure that all relevant financial documents are maintained securely
XI.    Provide oversight of all the banking relationships in countries and ensure bank reconciliations are done in a timely manner.
XII.    Lead in the preparation of Financial statements and statutory audits and submissions for countries in the GST as well as support grantee and program audits
XIII.    Provide oversight on tax and other statutory compliance and work with the legal department to ensure that necessary statutory requirements in the countries are met.
XIV.    Develop and maintain financial analysis and reporting activities for assigned GST
XV.    Prepare finance reports and account reconciliation reports according to company policies on periodic basis
XVI.    Ensure maintenance of the general and subsidiary ledgers
XVII.    Support the GST in the preparation of tax documents for timely filing of company tax
XVIII.    Prepare and adjust finance journal entries as required by assigned GST
XIX.    Assist in managing account payables and receivables activities for the GST.
XX.    Support the annual financial audit processes through the preparation of standard reports as well as other custom reports as requested.
XXI.    Coordinate with finance and HR teams in preparation of financial reports and statements for assigned GST.
XXII.    Support the administration of all payroll activities as well as oversee vendor payments etc
XXIII.    Reconcile GST monthly general ledger balance, invoices and credit card statements
XXIV.    Maintain all GST financial records and files as per the company policies
XXV.    Assist GST in setting and managing budgets
XXVI.    Identify and resolve invoicing issues, accounting discrepancies and other financial related issues for the GST
XXVII.    Manage all bill payments and customer invoicing as per the deadlines with the GST
XXVIII.    Support the streamlining of processes and procedures for improving operational efficiency of finance reporting and budgeting systems within the assigned GST

Key Qualifications and Experience required
1.    A Bachelor’s degree in accounting or finance, or equivalent work experience
2.    An MBA in any relevant field a strong added advantage
3.    CPA certification
4.    At least 5 years of professional experience in accounting, finance, or financial monitoring
5.    Knowledge of global, country/government accounting standards
6.    Strong analytical, data mining ability
7.    Understanding of auditing techniques to help ensure GST financial operations remain in compliance.
8.    Computer proficiency in spreadsheets, presentations and reporting software
9.    Ability to work independently in a diverse environment
10.    Experience in working with similar organizations or institutions will be an added advantage.
11.    Thoroughly familiar with and experience in working with Finance regulations and reporting standards and requirements
12.    Evidence of the practice of a high level of confidentiality
13.    Strong ability to influence positively both upwards and downwards
14.    Proven leadership ability to develop, and empower employees to achieve their best with a team approach
15.    Deep understanding of the Financial environment within which AGRA is operating
16.    Highly organized, results and detail orientated with a very hands on approach
17.    Excellent leadership, organizational, and problem solving/decision making ability
18.    Intelligent, motivated self-starter with a strong work ethic
19.    Excellent leadership, organizational, and problem solving/decision making skills
20.    Intelligent, motivated self-starter with strong interpersonal skills

An attractive remuneration package commensurate with the responsibilities of the position will be negotiated with the successful candidate.
If you believe you are the right candidate for this position, kindly submit your application with a detailed CV (including your e-mail address and telephone contacts to [email protected] noting to quote the job reference number.
To be considered, applications must be received on or before 25th July 2017.
For more information on AGRA, please can visit www.agra.org

AGRA is an Equal Opportunity Employer

Published in NAFASI ZA KAZI

Job Requirements

Banking
Recording of incoming and outgoing transactions/Reconciliation;
Scanned recons to be saved on the shared drive daily;
Cash position – every morning;
Cash Liquidity – every Monday morning;
Cash flow – every morning;
Petty cash reconciliation in Accpac & reimbursement payment.

Accounts Receivable
Prepare and send customer statements & invoices (if required by customer) by end of monthly cycle.
Check bank daily for incoming customer payments.

Accounts Payable
Reconcile Invoices to statements & prepare AP reconciliations for daily payments & at month end;
Creating new vendors in accounting system;
Process AP aging reports;
Preparing daily & monthly AP payments & load EFT’s.

Payroll
Complete required forms & make payments to NSSF, WCF, PAYE, SDL etc. & save all documents on the shared drive consistently;
Send out payslips;
Load salary payment for EFT.

Reports
AP Aging Report (Roger report) due 5th Working day
Net debt report monthly. (Sent on the 1st of the new month)
AP Age analysis report (Britta report) due 5th Working

Mercur
Input of public relation figures.
Check head count in Mercur.

General
Preparation & payment of all statutory returns & licenses, WHT, City Council Levy, Sumatra, Business
License etc.
General queries
Filing, scanning & faxing.

Minimum requirements
Business related bachelor’s degree;
3+ years’ experience as an Office Administrator;
Experience in Finance *aligned to the duties highlighted above*;
CRM/ERM proficiency.

Apply
Send your Cover Letter and detailed CV to [email protected]  marking the subject as “2923”, Your Full name & Phone number e.g. 2923 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.

Deadline for receiving applications: Friday, 21 July 2017

N.B.
* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test.

If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer.
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Project Administrator - Tanzania

from ACRA - Cooperazione Rurale in Africa e America Latina
Closing date: 12 Jul 2017
For its Tanzanian office, ACRA, a Non-Governmental Organization with headquarters in Milan (Italy) is seeking:Role: EU Project Administrator

Location: Tanzania, Njombe region, Ludewa District
Starting in: September 2017
Duration of the contract: 12 months

Required competencies and skills:
-experience in administrating development projects funded by the EU and other donors (preferably, at least 3 years);
-excellent interpersonal abilities and mediation between the specific challenges of field work and the accuracy required for administrative work;
-motivation and ability to handle complex bureaucracy;
-excellent logistical abilities;
-excellent ability to select, train and manage the local administrative-accounting staff;
-ability to manage relations with banks, suppliers and local institutions;
-university degree (preferred), especially in economic subjects;
-mastery of both spoken and written English;
-inclination to cooperate with superiors for planning and coordination;
-willingness to live in rural areas and to travel within the country;
-IT proficiency (word processors, excel, internet, Skype, project management applications).

How to apply:

The application must include:
CV, up to date and in European Format;
Cover letter
At least 2 references with phone number and e-mail address

Deadline: July 12, 2017

Please send your application via e-mail with “Project Administrator – Tanzania” as the e-mail subject line, to [email protected] .

Published in NAFASI ZA KAZI

Secretarial / Clerical / Office Administrator

JP Construction Limited – Posted by jpconstructs – Anywhere

Job Description
JP Construction Limited is a privately-owned construction, development and property services company. We design, build and manage the facilities that improve everyday life. JP Construction has a wide range of experience in refurbishment and new-build projects and have undertaken various prestigious projects. We have been at the forefront of innovative construction for decades, providing a fully managed construction service with an end user focus. Fantastic opportunities currently exist within Clerical and Office Administration career areas. We currently welcome applications from suitably qualified candidates for a possible job placement at JP Construction Limited.

Job Duties:
-Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints
-Answer telephones, direct calls and take messages
-Compile, copy, sort, and file records of office activities, business transactions, and other activities
-Complete and mail bills, contracts, policies, invoices, or checks
-Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
-Compute, record, and proofread data and other information, such as records or reports
-Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
-Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail
-Complete work schedules, manage calendars and arrange appointments
-Prepare meeting agendas, attend meetings, and record and transcribe minutes
-Contributes to team effort by accomplishing related results as needed

Job Requirements:
-A certificate, diploma or alternative qualification preferably in Office administration
-Excellent verbal, written and interpersonal communication skills in English, and fluency in another official language will be a definite advantage
-Computer literacy to a high advanced level (Word, Excel, Outlook, PowerPoint and Internet) is an added advantage
-Goal-oriented and able to work under pressure
-Professional attitude and approach to work
-Confident and Self-Motivated
-Minimum of two (2) years experience on operational grounds, performing an administrative or supportive role
-Construction industry experience is welcomed but not essential

Remuneration: We offer excellent career prospects, competitive and attractive salary package according to experience and profile plus comprehensive employment benefits and collective remuneration which (subject to role) commensurate with what is obtainable from an internationally renowned company including outstanding training development and support opportunities.

JP Construction confirms its commitment to a comprehensive policy of equal opportunities in employment in which individuals are selected and treated on the basis of their relevant merits and abilities, and are given equal opportunities within JP Construction.

How to Apply
Are you ready to see new pastures? Has the time come for a change in your career plan? Whatever the stage of your career or training, if you are motivated and keen, contact us to see what opportunities JP Construction have to support your continued development. If you think you have the drive and ambition to maximise your potential with us, we would like to meet you. Kindly forward Curriculum Vitae (CV) to us via email: [email protected]

JP Construction Limited – Posted by jpconstructs – Anywhere

Job Description
JP Construction Limited is a privately-owned construction, development and property services company. We design, build and manage the facilities that improve everyday life. JP Construction has a wide range of experience in refurbishment and new-build projects and have undertaken various prestigious projects. We have been at the forefront of innovative construction for decades, providing a fully managed construction service with an end user focus. Fantastic opportunities currently exist within Clerical and Office Administration career areas. We currently welcome applications from suitably qualified candidates for a possible job placement at JP Construction Limited.

Job Duties:
-Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints
-Answer telephones, direct calls and take messages
-Compile, copy, sort, and file records of office activities, business transactions, and other activities
-Complete and mail bills, contracts, policies, invoices, or checks
-Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
-Compute, record, and proofread data and other information, such as records or reports
-Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
-Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail
-Complete work schedules, manage calendars and arrange appointments
-Prepare meeting agendas, attend meetings, and record and transcribe minutes
-Contributes to team effort by accomplishing related results as needed

Job Requirements:
-A certificate, diploma or alternative qualification preferably in Office administration
-Excellent verbal, written and interpersonal communication skills in English, and fluency in another official language will be a definite advantage
-Computer literacy to a high advanced level (Word, Excel, Outlook, PowerPoint and Internet) is an added advantage
-Goal-oriented and able to work under pressure
-Professional attitude and approach to work
-Confident and Self-Motivated
-Minimum of two (2) years experience on operational grounds, performing an administrative or supportive role
-Construction industry experience is welcomed but not essential

Remuneration: We offer excellent career prospects, competitive and attractive salary package according to experience and profile plus comprehensive employment benefits and collective remuneration which (subject to role) commensurate with what is obtainable from an internationally renowned company including outstanding training development and support opportunities.

JP Construction confirms its commitment to a comprehensive policy of equal opportunities in employment in which individuals are selected and treated on the basis of their relevant merits and abilities, and are given equal opportunities within JP Construction.

How to Apply
Are you ready to see new pastures? Has the time come for a change in your career plan? Whatever the stage of your career or training, if you are motivated and keen, contact us to see what opportunities JP Construction have to support your continued development. If you think you have the drive and ambition to maximise your potential with us, we would like to meet you. Kindly forward Curriculum Vitae (CV) to us via email: [email protected]

Published in NAFASI ZA KAZI


BRANCH ADMINISTRATOR

i. Attend guests by providing all necessary information and assistance regarding KPS and PSPTB services.
ii. Perform various clerical duties.
iii. Prepare and send report to head office on daily basis.
iv. Schedule review classes time table and supervise its execution.
v. Ensuring all students pay registration and tuition fees on time.
vi. Pay instructors based on KPS Instructor’s payment scheme.
vii. Perform any other duties as assigned by supervisor.

Qualifications:
 Holder of Procurement and Supply Management Foundation Certificate (PSMFC) or Diploma in Procurement or related profession with intensive knowledge on PSPTB Services.
 Registration with PSPTB will be added advantage.
 Must reside in Mwanza or Dodoma.

Additional Qualifications:
 Excellent communication and writing skills
 Excellent customer service skills
 Experience using windows operating system and software such as MS word, MS excel, Internet Explorer or e-mails.
 Basic knowledge of the campus and campus services
ZoomTanzania Disclaimer:

APPLICANT INSTRUCTIONS:
All applications should be sent to MANAGING PARTNER via [email protected]  cc [email protected]  before 30th June 2017
Clearly indicate area of residence.

Published in NAFASI ZA KAZI

Programme Administrator
Vacancy #:       1573
Unit:       Tanzania Country Office
Organization:       International Union for Conservation of Nature (IUCN)
Location:       Tanzania Project Office, Dar es Salaam, Tanzania, United Republic of
Reporting to:       Finance Officer Programme
Work percentage:       100%
Function group:       A3
Expected start date:       01 July 2017
Type of contract:       Fixed-term (8 months)
Closing date:       21 June 2017
BACKGROUND

THIS IS A LOCALLY RECRUITED POSITION OPEN ONLY TO TANZANIA NATIONALS.

Under the guidance and direct supervision of the Programme Finance Officer, supported by the Coordinator – SUSTAIN Tanzania and the Project Officer – Integrated Planning to Implement the CBD Strategic Plan and Increase Ecosystem Resilience to Climate Change project, the Programme Administrator will provide financial and administrative support to IUCN Tanzania Office. This includes providing administration and finance support to the SUSTAIN Africa Programme and Integrated Planning to Implement the CBD Strategic Plan and Increase Ecosystem Resilience to Climate Change project ensuring high quality and accuracy of work is produced.

JOB DESCRIPTION
More specifically, the roles and responsibilities of the Programme Administrator will include:

1. Administration
• Supporting the establishment and maintenance of an efficient records system. This includes maintaining donor and other contractual records and final project deliverables. This entails receiving contracts, having them signed, initiating the contract clearance processes and all properly filed.
• Maintain an update contact lists
• Assist with logistic support for programme meetings, events and workshops i.e. drafting invitations, booking of venues with required equipment, assist in facilitating visa application, catering, travel (including airport transfers) and accommodation.
• Coordinate and follow-up of service, maintenance and insurance of official vehicles.

2. Finance
• Initiation of purchase requisitions and travel advance transactions into the Admin portal and ensuring adequate supporting documents is uploaded with each request.
• Administer and reconcile petty cash;
• Check travel advances, travel claims and other settlement of advances and ensure adequate documentation is provided before they are processed
• Ensures IUCN complies with all local taxation regulations.Ensure that all payments requests are processed accurately and timeously.
• Prepare statutory returns for review and payment
• Assist with end of year preparation and audit Preparation.
• Ensuring that all financial records and files (e.g., supporting documents for expenditures, contracts, purchase orders, fixed asset inventory) in the office are well organized, maintained and updated.
• Ensure all assets are appropriately covered by insurance.
• Receive and check partner accountabilities and ensure that all expenditure is properly supported before submission for review to Programme Finance Officer.
• Maintain the bank accounts and ensure sufficient funds is available to facilitate payments for all office operations
• Carry out any other financial and or administrative duties as assigned by the Programme Coordinator - SUSTAIN or Programme Finance Officer

3. Support to Programme implementation
• Any other administrative and financial duties as may be assigned by the line manager

4. Procurement
• Support the procurement of equipment, supplies and services in accordance to the IUCN procurement procedures
• Assist with programme procurement and ensures that contractual processes follow the stipulated IUCN procurement procedures.
• Establish and maintain a proper inventory of project assets register, including numbering, recording, and reporting.

5. Human Resources Management
• Keeps proper file for the programme office staff and ensures that all necessary information of each staff is kept in the file;
• Ensures that all newly hired employees in the office have gone through formal orientation about the organization and the job;
• Manage benefits of the staffs in the office. This includes leave utilization.
• Advise Programme Coordinator and staff on the interpretation and implementation of IUCN’s HR policies and procedures, and seek guidance from Regional HR Unit as necessary on any such interpretation
• Ensure all HR policies, rules, procedures, HR forms, labor laws and country agreements are collated and readily accessible.
• Be the focal person in ensuring compliance with the Health and Safety Act in the country office and ensure that standards are adhered to as per the local labour laws;
• Process work permits applications, renewals and cancellations, Prepare work certificates, expatriate staff support etc.
• Ensure IUCN complies with all local labor laws and all staff are registered with the appropriate authorities as needed
• Oversee the payroll process in IUCN Tanzania Office

REQUIREMENTS
• Bachelor’s degree / Diploma in Finance, Accounting or Business Administration/Management with proven office management experience;
• Certification with local accounting professional board an advantage;
• Knowledge and experience of financial computer applications and Microsoft Office. Proven skills in using Microsoft Navision an advantage.
• Minimum of three (3) year work experience in an administration role with demonstrative ability to provide finance, logistical and administrative support to a busy office. Work experience in an International Organisation, NGO or Embassy an advantage;
• Experience in project administration including sound knowledge of financial, procurement, administrative practices and project reporting;
• Experience with donor funded projects;
• Extensive knowledge of Tanzanian laws and regulations;
• Ability to handle complex financial and accounting systems including knowledge of one of the accounting software and ability to learn new applications quickly;
• Oral and written proficiency in English and Kiswahili required;
• Adheres to IUCN ESARO core values of Transparency, Inclusiveness, Professionalism and Accountability;
• Strong organizational and planning skills;
• Demonstrates tact and diplomacy dealing with telephone callers and visitors to the office;
• Consistently approaches work with energy and a positive, constructive attitude;
• Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
• Remains calm, in control and good humored even under pressure;
• Responds positively to critical feedback and differing points of views;
• Demonstrated ability to work with limited supervision to prioritize tasking and manage workflow in a high pressure environment;
• Commitment to continuous learning and proactive and mature attitude towards self- development;
• Willingness to travel.

APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST).
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

TO APPLY CLICK HERE

Published in NAFASI ZA KAZI
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